STAFF SUPPORT

Management and staff support services of:

	An executive director
	Client account executive
	Computer program designer and computer data personnel
	Webpage designer
	Education and Training
	Full-service bookkeeping and accounting services
	Office and telephone receptionist
	Other professional office personnel required to fulfill the administrative services required.

The executive director will work closely with the president and board of directors and other leadership personnel to ensure objectives of the organization are met.  Also, in accordance with the policies of your organization, the executive director can serve as the chief administrative representative in relations with, and direction of activities of all service providers for the association i.e. strategic planning, legal counsel, etc.

HEADQUARTERS OFFICE

J Addison Group, LLC, will provide your association with a modern, professional, headquarters facility including

	A state capitol address and post office box
	Professional office reception and telephone answering services
	State-of-the-art office equipment
	Records storage

FINANCIAL ADMINISTRATION SERVICE

J Addison Group, LLC, working with the organization leadership can:

	Coordinate the preparation of financial management policies
	Annual budget preparation
	Provide computer-based record keeping system
	Assist in the development of income, investment and expenditure controls
	Establish and maintain a financial records management and reporting system
	Maintain bank accounts on behalf of your organization

CORPORATION FILING AND REPORTING SERVICE

J Addison Group, LLC, as the registered agent of the organization, will initiate and maintain the appropriate licenses with the State of Washington e.g. secretary of state, department of revenue, et al. and provide timely filings of the annual corporation report and the combined quarterly excise tax returns on behalf of the organization. 

MEETING ADMINISTRATION SERVICE

J Addison Group, LLC, can coordinate logistical arrangements and contract negotiations for meeting facilities and provide support in planning, development and organization of association meeting sites. In addition:

	Assist in preparation of meeting agendas
	Prepare agenda supportive materials
	Prepare, distribute and maintain the permanent record of the minutes of board and membership meetings
	Provide convention and trade show management services
	Education and training
	Seek sponsorships for events

MEMBERSHIP ADMINISTRATION SERVICES

J Addison Group, LLC, will conduct various membership administration functions:

	Invoice for annual member dues
	Keep accurate database of members
	Develop and maintain organization website
	Promote membership retention
	Identify new member prospects
	Membership recruiting and surveys
	Coordinate membership record reconciliation with national affiliated and dues sharing organization

COMMUNICATIONS AND PUBLIC RELATIONS SERVICES

J Addison Group, LLC, may serve as the liaison between an organization, its affiliate organizations and other publics as mutually agreed upon. We will also:

	Provide mail processing, such as collection, handling, sorting and routing; preparation of responses to the normal day-to-day correspondence; and, maintain an official correspondence record.
	Assume responsibility for the preparation and/or coordination of mailings, such as meeting notices, minutes, publications, etc. to members and other publics.
	Provide telephone answering services, face-to-face walk-in reception services and respond to inquiries about the organization.